5 File Folders Save the Day!

Marcia Ramsland, a highly-respected organizing coach for businesses and individuals, sees paper messes everywhere. Fortunately, she knows exactly what to do with those stacks of paper.

“Do you have a kitchen paper pile that won't go away? Is your refrigerator full of reminders? Then,” Marcia says, “it's time to simplify the paper "mess" with a system.”

I (Dawn) wondered for a moment whether Marcia took a sneaky peak at my office… or saw the papers all over my kitchen counter!

I am organized in so many ways. But that paper stuff? Ugh.

Marcia continues . . .

My 5 File Folder System will clean that right up for you just as it has for hundreds of women across the country!

5 Files Can Turn a Pile into an Attractive File!

Did you know an average of fifteen pieces of mail arrive in your mailbox? If you flip through first and deal with only ten of the fifteen pieces, you are left with five dangling pieces a day. 

That’s why stacks of mail can appear from out of nowhere—they're waiting for you to come back "later," which usually never happens.

At the rate of five pieces of mail per day, that means 150 pieces a month or 1,565 pieces a year—sixteen inches of guilt piled on your countertop, refrigerator or desk.

Let's clean that up right now!

Five File Folders will clean up any mail piles from scattering across your kitchen countertop.

A portable file holder is a key ingredient to set up a “Personal Organizing Center.”  Every home needs one to conquer paper piles.

These Five File Folders Handle Daily Paper:

1. Calendar
2. To Do
3. To Decide
4. To Pay
5. Your Name (and their own file for each additional person)

File #1: "CALENDAR"

Put an item in the CALENDAR file only after putting it on your monthly calendar. This cleans up “refrigerator clutter” and includes invitations, schedules, & upcoming events.

File #2: "TO DO"

Write it on a Master List in front of you and then put it in this file.

If it would take less than 5 minutes to do, don't even write it on the list—do it now!

Calendar your Master List items to the 3 days you can most control: Today, Tomorrow or the next day.

File #3: "TO DECIDE"

Place items that you are thinking about doing, ordering or following up on in here.

Then when you decide to do it, you know right where to find it!

The last day of the month, toss the unused items for a fresh start next month.

File #4: "TO PAY"

If you don’t have one place by your checkbook to pay bills, keep them in a designated file folder so they don’t get lost. Important!

File #5: "PERSONAL"

Keep your papers—each person's papers—in their own file. Go through it daily yourself or on the weekend with each person.

If something needs immediate attention, don't file it! Show it to the person that day. This should take care of the visible paper clutter.

Regular filing should be in another room beyond the "Personal Organizing Center" portable file.

Can you do that? Of course you can!

It easily applies to organizing your office, too.

Proverbs 13:4 always inspires me to be diligent in organizing paperwork.

“The sluggish crave and have nothing,
but the desires of the diligent are fully satisfied!”

This five-file system is so simple, but it works. TRY IT!

So... which pile of papers are you going to tackle first?

Marcia Ramsland is The Leading Online Organizing Coach for Business & Life Success and coaches busy women to maximize their time and minimize their stress. Her “21 Day Total Office Cleanup” gives women the confidence and control that their work, email, and paperwork is all in order with personal coaching. Details at www.OrganizingPro.com/OfficeCleanup.

5 Tips to Jumpstart Your Holidays

The first thing I learned about Marcia Ramsland is, she cares about people. The second thing I learned is, because she cares, she creates constructive ways to help them. In this Christmas UPGRADE, she encourages us to jumpstart our holiday preparations so we can experience peace at Christmas and not stress.

“If you do anything more than once in life,” Marcia says, “organize it and simplify it. That’s especially true for the holidays that come year after year like clockwork!”

I (Dawn) have learned so many things from reading Marcia's books, and appreciate this approach ... because they work!

Marcia continues . . .

After staying up late Christmas Eve to wrapping presents for years, I finally figured out “The Holiday Plan” to simplify the whole season! Now we all get a good night’s sleep at Christmas.

You can, too!

To get you started on the right foot for the busy Holiday Season, here are “5 Tips to Jumpstart Your Holidays.”

1) Look Ahead and Mark Your Calendar.

Mark family celebration dates, guests coming, vacation days, holiday parties, church concerts, plays, and annual holiday events you enjoy. Post the calendar where you can see it regularly—like in your kitchen.

This is a unique time of year you need especially good planning skills.

2) Schedule 2 Hour Segments of Weekly Holiday “Prep” Time.

Schedule weekly shopping time online or in the mall, cleaning house, decorating. Schedule Thursday nights for shopping, Saturday for baking and decorating, and Sunday afternoon for wrapping presents.

3) Write a Master Gift List on One Form.

Pull out your gift list from last year to create a duplicate. Don't have one? Download my annual  FREE Master Gift List  to stay organized with your ideas, purchases, and budgets. Use it every year to keep your ideas organized.

4) Make the Most of Your Limited Time.

Combine your limited social time by inviting friends to an upcoming event and getting together for dinner ahead of time or dessert afterwards.

Create a memory on one night instead of two.

5) Sort Your Holiday Decorations Early.

Sort your Holiday decorations when you put them up the first weekend in December.

Immediately donate what you don’t put up to a charity so you can help someone else have a light and bright Christmas.

Planning is powerful! And with a good plan and your eye on the calendar, you can simplify your holiday season. Every year over 800 people download my week-by-week holiday planning calendars and Master Gift List to put in the front pocket of their Holiday planning book, Simplify Your Holiday Season (see book link, below).

Instead of playing “catch-up” and feeling stressed, you will experience freedom and calm.

This year with your advanced planning you can say—like the angelic heavenly host who praised God when they appeared to the shepherds—“Glory to God in the highest, and on earth peace to men on whom His favor rests” (Luke 2:13-14).

Be sure to bring the Lord into the midst of your holiday preparations.

You might pray:

Dear God, today as I work on preparing my heart and home for Christmas, may I reflect on the events of the first Christmas and find strength in knowing you have a special plan for my holidays this year. I ask you turn my mental chaos into calm with your presence every day. Amen!

What will you do better this year to ease the stress of the holiday season?

Marcia Ramsland is known as The Holiday Coach, author of “Simplify Your Holiday Season” planning book and “Simply December Devotions” devotional. Download your FREE Holiday Planning Calendar and Master Gift List and join her weekly Monday Holiday Class at www.OrganizingPro.com/holidays.

Graphic adapted, courtesy of morguefile.

Resolutions, Goals and a Bucket List

Ready for the New Year? I always appreciate those who help us forget those things that are behind and push forward to greater things. Marcia Ramsland is one of those people, and I asked her to share this special New Year's UPGRADE.

"January 1 is the day to write a resolution or two," Marcia says. "If you’re not living the life you love or at least enjoying each day, then perhaps it’s because you don’t know what you want, you know what it is but haven’t worked to get it, or you’ve let life get in your way."

Last year, I [Dawn] picked a special word that motivated me all year long, but I have to admit, my office fell apart last year. Picking one motivating word has nothing to do with organizing your life (unless, perhaps, the word is "organization!") So I'm looking for tips from people like Marcia to help me get back on track!

Marcia continues . . .

Here are three ways to change that while you are poised at the beginning of the new year. Pick One Style for a New Year, New You!

1. A Resolution

A New Year's resolution is a January 1 personal commitment for the coming year to change a habit or lifestyle for the better, such as the two most popular ones, to lose weight and get organized!

2. A Goal

A goal is a dream with a plan attached, and is best achieved if there is a positive emotional response to its success, such as moving to a warm climate, redecorating at home, or doubling your income. Jot them on your new monthly calendar.

3. A Bucket List

A Bucket List is a wish list of things you’d like to do in your lifetime that captures your imagination–such as climbing Mt. Everest, running a marathon or writing a book. Fill your bucket list with 5-10 things you’ve only dreamed about.

What would it take for a “New Year, New You” lifestyle makeover?

Here is a list of 15 ideas to stimulate your thinking. Write your own list of eight to ten goals you would like to have or do in the coming new year. Think big!

• Prioritize my life and say “no” with confidence.
• Find a regular exercise program I like.
• Eat healthier every meal.
• Get to bed by 10:30 p.m.
• Reorganize and upgrade my office.
• Create a budget and save for my dream car.
• Plan one enjoyable activity per 52 weekends.
• Trade childcare for more personal time.
• Get together monthly with a good friend.
• Become team manager for your son’s sports team.
• Go on my bucket list dream vacation.
• Call parents/grandparents once a week.
• Send out birthday cards (or birthday emails) on time.
• Join a new business group.
• Wrap up leadership responsibility in current organization.
• Complete a degree over the next three years.

I know this setting goals works for two reasons:

1) Proverbs 13:4 says, “The sluggard (sluggish) craves and gets nothing, but the desires of the diligent are fully satisfied.”

Practically, that means if we steadily work toward a goal, we will get there. Also, if we just set the goal, we won’t get there.

2) I coach women via Face Time, email, and photos to achieve anything from writing a book, or organizing their paperwork, closet, garage or office–in 30 days or less! Things they never thought they could do!

When they know I do three-month, six-month, and one-year checkups, they achieve their new, organized lifestyle–and maintain it. It works and you can see the “Before and After” photos yourself here. 

What works best for you: resolutions, goals, a bucket list or something else? What motivates you?

NOTE: This post is an adapted excerpt from Marcia's book, Simplify Your Holiday Season.

Marcia Ramsland is well known as the "Organizing Pro,” a national speaker, and author of over 100,000 books sold in her Simplify Your Life series. Marcia personally coaches individuals and organizations to be highly productive in managing their time, space, and life. Hundreds of clients and audiences from New York to California agree with her belief that anyone can become more organized - even YOU! Contact her at http://www.OrganizingPro.com.

New Year Graphic adapted, Image courtesy of noppasinw at FreeDigitalPhotos.net.

4 'Simplify' Tips to Sail Through December

I have long respected Marcia Ramsland for her wisdom, especially her organizational skills. In this special Saturday Holiday UPGRADE, she shares how to deal with holiday stress.
"Ever since I overcame my own overwhelming and chaotic Christmas Eve wrapping marathons years ago," Marcia says, "I've been passionate about helping people let go of the stress and enjoy the season."

When I [Dawn] read Marcia's recent newsletter about holiday stress, I was in the middle of a migraine and other physical upsets. I knew it was from a too-crowded schedule–afraid I can't get everything done. Her words, "let go," made a lot of sense.

Marcia inspired me to take a nap and contemplate how I could simplify some of my own holiday responsibilities.

As I rested, these words from Jesus encouraged me to seek Him:

"Peace I leave with you; my peace I give you. I do not give to you as the world gives. Do not let your hearts be troubled and do not be afraid" (John 14:27).

I don't think Jesus was talking about my Christmas schedule, but God's Spirit sure did encourage me! Later, I was ready to implement Marcia's four simplification tips.

Marcia continues . . .

 Stress? What stress?

December holds four extra activity layers that challenge your very best organization skills.

The four things that complicate our lives in December are: gift giving, decorating, cards, and extra events. But even with the added activities–not to mention the complexity (and joy) of relationships–you can enjoy the whole season!

1.  Simplify Your Gifts.

Everyone loves to recevie a gift, yet it takes making a Master Gift List of your own (or you can ours), to keep track of what you bought and spent. The same chart every year helps your memory and reminds you where to shop for each person.

2.  Simplify Your Decorations.

Remember that you store your decorations for eleven months of the year so get them up early!

And if it's all too much to put up, make someone else's holidays happy and donate some to charity. It's a Win-Win for you and them!

3.  Simplify Your Greetings.

This can be as simple as  choosing one card for everyone, computerizing your labels, or creating an email names list to send an Online Greeting. Keep in touch.

And send a photo to bring you closer to the people you love. I send a whole photo letter online and love choosing the photos from the year. Do it for others and yourself.

4.  Simplify Your Social Calendar.

Besides attending events you "have" to for work or responsibilities, choose another one or two that are new or make you feel the joy of the season. Make a memory and invite a friend or family to go with you.

December can either be the best month of the year or the most stressful.

What does it look like for you? Which of these "simplify" tips would help you sail through this month?

NOTE: For some great Holiday resources, check out Marcia's Organizing Pro Holidays link.

Marcia Ramsland is well known as the "Organizing Pro,” a national speaker, and author of over 100,000 books sold in her Simplify Your Life series. Marcia personally coaches individuals and organizations to be highly productive in managing their time, space, and life. Hundreds of clients and audiences from New York to California agree with her belief that anyone can become more organized - even YOU! Contact her at http://www.OrganizingPro.com.

Graphic adapted, Image courtesy of nuchylee at FreeDigitalPhotos.net.

10 Easy Tips to 'Spring Clean' Your Home

Marcia Ramsland, a Life Organizing Coach, is offering a coaching course this month to help people declutter their homes. She graciously agreed to share 10 helpful UPGRADE Your Home tips.

“Need a winter boost and it’s not quite spring? You can create the freshness of a spring cleaning inside your heart and home,” Marcia said, “by taking some decisive action.”

I love the spring cleaning concept. I always have. But that doesn’t mean I like spring cleaning. Maybe it’s because I’ve never had a plan.

Marcia continues …

This could be any day at your home just by lacing up your gym shoes and stepping up the pace. Just look around you. Would any of these 10 Tips spruce up your home?

1. Vacuum your home and let some fresh breezes in. The whole house – and your outlook -will begin to take shape and look fresher.

2. Wash your bedding and change your blankets. Get rid of musty and dusty.

3. Put away winter coats, boots, and mittens, cleaning as you go through the front and back closets by the entrances.

4. Wash the windows to clear out winter gray that blocks your view. (Average 5-10 minutes per window).

5. Clear away piles by recycling newspapers, catalogs and newspapers that may have accumulated over the winter.

6. Sweep out the garage and wash the cars. Vacuum, wax, and change the oil in your car to get ready for spring and summer trips.

7. Clean up your desktop for a fresh start at work, too. No need to live with left over paperwork from the winter. Get it done, filed, and cleared up to get outside with the longer sunny days approaching.

8. Clean your closet by seasonally changing clothes and bringing out spring attire. Wash, iron, and mend before your clothes get put away. Giveaway clothes you didn’t wear and don’t like.

9. Shop for something new to wear for spring. When you feel better about how you look, people notice and even treat you better!

10. Clean out the refrigerator and make a fresh food meal of what’s in season. A social event or picnic can be a delightful celebration that you’ve finished your Spring Cleaning early!

These 10 Action Steps remind me of what was once said about a wise woman in the Bible and how she handled her home:

"The wise woman builds her house, but with her own hands the foolish one tears hers down” (Proverbs 14:1).

I challenge my audiences and YOU to be a “Wise Woman” and build your home and family life by taking charge of the state of your home.

Whether you decide to thoroughly clean on a weekday or a weekend, don’t wait for a sunny day. Any day can be “Spring Cleaning Day.”

Which two steps would make the biggest difference in your home right now? You can do it—starting today!

Marcia Ramsland, a Life Organizing Coach, International Speaker, and Best-Selling Author, is committed to helping women break through barriers to simplify and succeed in life. She is well known as the “Organizing Pro” and nationally appears in Better Homes and Garden, Woman’s Day, Real Simple magazines, the Wall Street Journal and Martha Stewart radio.   

Beginning March 20, Marcia is offering a special 4-Week Coaching Course for busy women—“Simplify Your Space: A Room by Room DeCluttering Action Plan at Home!” Register at OrganizingPro.com.